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Vacancy: Experienced Coordinator (Part-Time)

26 Sep 2018

 The Stuart Hall Foundation is seeking an experienced Coordinator to manage all day-to-day operations of the charity, and to support the Executive Director, the Foundation team and the Board of Trustees in delivering our public programme and special projects. This is a part-time role (3 days per week) with the potential to expand in the future.

About the Stuart Hall Foundation

The Stuart Hall Foundation is inspired by the life and work of the eminent scholar and intellectual Professor Stuart Hall. Its mission is to make a distinctive contribution to intellectual and cultural life that builds on his legacy. To nurture a community of scholars, artists, cultural activists and practitioners; and spark original thinking, creative practice, and research that enriches our understanding of society. To intervene in difficult public conversations around culture and politics, challenging the status quo in pursuit of social justice.

With a newly appointed Executive Director and dynamic Board of Trustees, the Stuart Hall Foundation is a small charity in the midst of an exciting period of growth and change.

Role Summary

The Coordinator works across and supports all functions of the charity; including all aspects of fund raising, programming, office management, finance, social media and digital campaigns, website management, HR activities and arranging board meetings and distributing papers to the Trustees. You are the glue that holds the organisation together. As such, we’re looking for an individual with great charisma, honed administration skills and a willingness to learn.

In this role you will be required to prioritise and exercise effective judgement when managing competing deadlines. The ideal candidate will be well organised and have strong interpersonal and communication skills, with a knowledge and interest in arts and culture. Working across different environments in a changing organisation, there will an opportunity to flex and learn new skills.

Diversity, social justice and access were central to Stuart Hall’s work in education and the arts and are embedded in the Foundation’s values, programme and approach. The Stuart Hall Foundation is an equal opportunities employer and welcomes applicants from all backgrounds.

About you

You will be an extremely well organised and competent individual, who enjoys taking the initiative, is a strong communicator and who has an enterprising and creative way of thinking.  You will be a proactive problem-solver, be comfortable with managing your own workload and confident dealing with all sorts of enquiries, both face to face and over the telephone.  You will be comfortable working to competing deadlines and juggling workloads. You enjoy being busy.  You will thrive in this post if you are flexible, self-motivated, and willing to be hands-on and undertake tasks across the charity’s operations as and when required. You will have the ability to work independently and in a team.

Key responsibilities

  • Day-to-day operations of the organisation and general administrative support to the Executive Director.
  • Developing budgets, preparing finance reports and Annual Accounts.
  • Assisting in all aspects of fundraising.
  • Assisting with hiring and training personnel and freelance consultants.
  • Maintaining the online system and database for managing grants to and from organisations.
  • Support the development of new programme initiatives.
  • Keep the website up to date and manage social media for the Foundation.
  • Manage logistics for events and meetings, attending some evening events as required.
  • Arrange the calendar of Trustee meetings (approx. 6/8 per year) and provide administrative support to ensure that meetings run smoothly.  This includes assisting with the preparation of meeting papers.  You will be responsible for taking minutes of the meetings and provide general administrative support to the Trustees as required.

Experience and abilities

Essential:

  • At least 5 years’ experience of providing administrative support to an organisation and management team.
  • Experience of managing a varied workload to competing deadlines.
  • Excellent IT skills with experience of managing the CRM (database – Capsule or equivalent) and CMS (website – Wordpress) bespoke software, Mailchimp and Microsoft Office applications and databases.
  • Excellent written and spoken English.
  • Attention to detail.

Desirable:

  • Knowledge of, and interest in, the work of Professor Stuart Hall.
  • Experience of working in the voluntary sector and/or servicing committees.
  • Experience of working with IT networks and external IT support companies.
  • Experience of working with cultural and/or academic institutions.
  • Experience of social media and digital marketing campaigns.
  • Experience of fundraising for charities or cultural organisations, in particular with foundations and public bodies

Personal qualities and approach

  • Self-motivated and independent.
  • A confident communicator with strong interpersonal skills.
  • Well-organised with good time management skills.
  • Solutions focused with the ability and confidence to look ahead and take the lead on suggesting requirements for and improvement to the office management system.
  • Ability to work under pressure.
  • Commitment to the values and mission of the Stuart Hall Foundation.

 Appointment details and how to apply

Salary:  £25-30,000 per annum (based on relevant experience) /pro rata

Hours: 3 days per week

Term: 2-year fixed term contract with possibility of renewal

Holiday: 25 days holiday plus statutory public holidays per annum/pro rata

Reporting to: Executive Director

Location: London

Appointment subject to an initial 3 months period of probation, during which performance will be regularly reviewed.  On completion of the probationary period, notice will be one month on either side.  References essential.

To apply please send your CV accompanied by a covering letter (one side of A4 maximum) explaining why you are seeking this position and how you fit the criteria. Please provide contact details of two referees, we will not contact your referees without your permission.

Applications should be sent by email to info@stuarthallfoundation.org.  

Closing date 10am 15th Oct 2018. Interviews will be held on Wed 24th Oct 2018.